INVENTORY OF PHARMACIES AND MEDICAL INSTITUTIONS
As a rule, the inventory of pharmacies and medical institutions should be carried out periodically in order to identify shortages or surpluses of products that are in stock. This information must be reliable, without errors or omissions. Below you will find out when an inventory is required and how to carry out this procedure properly.
KEY ASPECTS OF INVENTORY IN PHARMACIES
Before dealing with the stages and rules of this procedure, you need to clearly understand what this term means. Inventory is the monitoring of commodities and materials, funds, and certain equipment provided to company employees for daily use. The main goal of an inventory in a pharmacy is to identify the number of actual goods available in a pharmacy and compare this data with the indicators presented in the accounting. This information helps facility owners track the availability and safety of products.
THERE ARE THREE KINDS OF INVENTORY:
- Complete inventory.
This monitoring should be carried out at least once every 3 years. With this procedure, commodities and materials, checkout, as well as all medical and commercial equipment is checked.
- Annual inventory.
This procedure is carried out once a year and is necessary when making an accounting report, which is drawn up, as a rule, at the end of the year. It is worth remembering that with an annual inventory, only cash registers and the goods in stock are monitored.
- Intermediate inventory of pharmacies.
This procedure can be carried out by order of the management at any time for obtaining real information about the products available in the pharmacy or medical institution. This type of pharmacy inventory allows you to identify surpluses, shortages, re-sorting of products, as well as problems with the labeling of medicines.
HOW TO CARRY OUT THE INVENTORY CORRECTLY
Surely, the heads of medical enterprises were thinking about how to conduct the inventory in a pharmacy properly. There are several ways that can help you organize this procedure quickly and without errors. Let’s look at some of them:
- Method of calculating products by description.
In this situation, you will have to search for each product by storage location. This method is not 100% effective and does not guarantee the detection of a shortage or an excess, especially if there are none.
Let’s not forget about the human factor. Pharmacies usually have a high traffic rate per day. A pharmacist may accidentally put medication in the wrong drawer or leave it at the checkout. Accordingly, the drug may not be found in the inventory process. As a result, there is confusion and incorrect data.
- Inventory by storage locations.
Such a scheme is convenient because the auditors can be divided into two groups and move towards each other while counting the goods. It is especially convenient to work if this process is computerized. There will be no need to turn the entire pharmacy in search of the missing medicine. All data will be entered into a computer and it will be easier for a pharmacist to find a suitable medication.
- Pharmacy inventory using data collection terminals.
It is the most advanced and modern type of recalculation in pharmacies. With this approach, a directory of medicines with barcodes is loaded onto specialized equipment. Each drawer and shelf is marked with a special number, after which scanning of each item of goods begins. With this type of counting, the highest accuracy appears. Considering that in most pharmacies there is batch accounting, this method is the only effective one. With such an inventory, surplus and shortage are checked, as well as price control and the correct labeling of medicines.
ADVANTAGES OF WORKING WITH US
The team of our professional auditors is ready to provide you with their services at any time convenient for you. We offer you fast, well-coordinated, and high-quality work of professionals in their field.
Among the advantages of working with us, one cannot pass over:
- Fast and high-quality work execution;
- The professionalism of auditors and supervisors;
- Reliable report on the availability of goods in your enterprise;
- Carrying out an inventory taking into account the specifics of the institution and the counted products;
- Work at any time convenient for the customer (night time, weekends, and holidays).
Working with us, you will not regret your choice, because we always approach work responsibly and professionally.